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Fee Refund Policy

Institutional Policy for UG/Degree and PG Programmes

1. Purpose

This Fee Refund Policy establishes a transparent procedure for refund of tuition and other eligible fees when a student withdraws from an Undergraduate (UG/Degree) or Postgraduate (PG) programme.

2. Scope

This policy applies to students admitted to approved/affiliated UG and PG programmes of the College, subject to the rules of the Government of Andhra Pradesh, APSCHE, UGC, the affiliating University and other competent authorities.

3. Indicative UGC Refund Schedule

Withdrawal / Cancellation Timing	Indicative Refund	Policy Note
15 days or more before the formally notified last date of admission	100%	Not more than 5% of the fees paid, subject to a maximum of Rs.5,000, may be deducted as processing charges.
Within 15 days before the formally notified last date of admission	90%	Apply the latest notified UGC/University rules.
Within 15 days after the formally notified last date of admission	80%	Apply the latest notified UGC/University rules.
16–30 days after the formally notified last date of admission	50%	Apply the latest notified UGC/University rules.
More than 30 days after the formally notified last date of admission	NIL	Subject to the latest applicable statutory rules.
Caution money / security deposit	100%	Refund in full where it is a refundable deposit and is not adjusted against legitimate dues/damages.

Note: The College shall verify the latest UGC/University/Government notification before implementation. The governing rule for the relevant academic year shall prevail.

4. Procedure for Applying for Refund

Submit a written Fee Refund / Admission Cancellation Application to the Principal or designated Admission/Accounts Office.
Include admission number, programme, academic year, date of admission, date of withdrawal, reason and bank details.
Submit original fee receipt and other required documents.
Admission/Academic Office verifies dates; Accounts calculates refund; Principal approves; refund is processed and recorded.

5. Processing Timeline

Eligible refund should be made within 15 days of receipt of a complete written application, as per UGC material cited for the refund framework, or as per the latest applicable statutory timeline.

6. Responsibility Matrix

Office / Authority	Responsibility	Record
Admission Office	Verify admission and withdrawal dates; maintain application records.	Admission cancellation/refund application
Accounts Section	Calculate refundable amount and process payment.	Refund calculation sheet/payment record
Principal / Authorized Officer	Approve refund and resolve institutional-level issues.	Approval note
IQAC / Grievance Cell	Review policy implementation and recurring complaints.	Grievance/quality review record
Student	Submit complete application and bank/document details.	Application and acknowledgement